10 Leave Application Samples for College Students

From sudden fever to family functions and exam preparation stress, college life may not be as cool as you thought it would be. College life often throws tantrums that oblige you to take a breath. But, the question is — “how would you ask for the break that matters as much as the reason behind it?”. With this blog, we have compiled 10 ready-to-use leave application samples for college students. From medical emergencies to personal commitments, there is a sample for 10 types of leave reasons. Dive in to learn how to craft polite and clear leave applications that can make all the difference.

What is a Leave Application? The Standard Format

A leave application is a written document or paper that conveys your message of taking leave from the organisation in verbal communication. It is a formal way to request leave from the designated authorities. Here are several key elements to make your application well-structured and professional:

Standard Leave Application Format for College Students

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10 Types of Leave Application Samples for Students

Taking breaks for various reasons is natural. Here are the ten leave applications for students for the most common reasons. Let us explore:

1. Sick Leave Application

You can apply for sick leave when you are diagnosed with an illness. These can also be generally applied to fever and cold-like conditions. Adding a medical document could be more beneficial to receive quick responses.

Sample:

Subject: Sick Leave Request

Dear [Professor/Principal Name]

I am down with a [name of illness] and have been advised to take proper rest to recover well. Due to this, I would not be able to attend college for a few days. Therefore, I am requesting sick leave from [start date] to [end date]. Kindly grant me permission to be absent during this period. I will make sure to catch up on my missed lectures and assignments once I recover.

Thank you for your understanding.

Yours sincerely,

[Your Name]

[Course Name & Year]

2. Leave Application for a Family Function

Apply for a family function leave in case of any occasion organised within your family circle. These generally include wedding events, birthdays or anniversaries. You can also follow this sample to attend functions outside your family, such as friends and close connections.

Sample:

Subject: Requesting Leave for Family Function

Dear [Professor/Principal Name]

There is an important event [mention event name, if possible] (going on) in my family. I am applying to request a leave of absence from [start date] to [end date] to attend the function in my hometown. I assure you, I will catch up on my missed work right after going back to college. Please, kindly grant me leave for this duration.

I appreciate your understanding and support.

Yours sincerely,

[Your Name]

[Course Name & Year]

3. Medical Leave for Doctor’s Appointment

Sometimes, to diagnose your illness, you may need to consult with a doctor. It is generally a one-day leave, in case your appointment is within your locality. Follow the given format for an appointment leave request.

Sample:

Subject: Leave Request for Health Commitments

Dear [Professor/Principal Name]

I hope you are doing well. I have been experiencing some symptoms of [illness name] for a few days. I have an appointment with the doctor on [date]. Therefore, I would not be able to attend college on that day. I hereby request you to kindly grant me leave permission for the same.

Thank you.

Yours sincerely,

[Your Name]

[Course Name & Year]

4. Travel/Vacation Leave Application

You can use this sample for leave applications related to your vacations. Consider it as a travel or holiday leave request. You need to mention a valid reason and humbly request a short-term break. For a desirable outcome, ensure your authorities are aware of making up for the missed syllabus.

Sample:

Subject: Travel Leave Request

Dear [Professor/Principal Name]

My parents have planned a small vacation trip. I will be travelling out of town and would not be able to attend college for a few days. I am requesting a travel/vacation leave from [start date] to [end date]. I will make sure to cover my missed syllabus as soon as possible after the trip. I would appreciate your kind gesture in approving my leave.

Thank you.

Yours sincerely,

[Your Name]

[Course Name & Year]

5. Exam Preparation Leave

Many institutions generally offer exam preparation leaves. However, you can also request leave for exam preparation from your end. Although you can apply this for your desired duration, such leaves are typically granted up to the commencement of exams.

Sample:

Subject: Exam Preparation Leave Request

Dear [Professor/Principal Name]

With upcoming exams scheduled from [exam start date], I would like to request a study leave from [start date] to [end date, if applicable] to prepare well for the exams. I want to use this time to revise and complete all the essential coursework required for the exam. Please, kindly approve my pre-exam (exam preparation) leave.

Thanks for your understanding and support.

Yours sincerely,

[Your Name]

[Course Name & Year]

6. Internship or Project Work Leave Applications

Internships and projects are an integral part of your academics. While some institutes have provisions for internship leaves, you can apply independently if it is related to your academics. Such leaves are usually granted for an internship or project duration. However, you may need to ensure that they do not conflict with your academic obligations.

Sample:

Subject: Leave Request for Internship Allowance

Dear [Professor/Principal Name]

I am happy to share that I have been selected for an internship at [organisation name] from [start date] to [end date]. The internship is relevant to my academic field and shall help in achieving my career goals. Kindly grant me leave permission during this period. I will submit the report and crucial projects on time and maintain regular updates with the college management.

Thank You.

With Regards,

[Your Name]

[Course Name & Year]

7. Leave Due to Mental Health Concerns

Factors such as academics, career goals, or competitive exams can cause stress in students. Overly pressurised students are often advised to make time for their self-care and relaxation. You can apply this type of leave request to maintain your mental well-being. If you have a letter of recommendation from your therapist or doctor, please attach it to your application for a prompt response.

Sample:

Subject: Medical Health Concerns Leave Request

Dear [Professor/Principal Name]

I am currently facing challenges due to mental health concerns. My therapist has advised me to take a short-term break from my everyday routine to take proper rest and focus on self-care. To refocus my attention, I am requesting a leave from [start date] to [end date]. Kindly allow me to be absent for this duration.

I appreciate your understanding and support. Thank you.

Yours sincerely,

[Your Name]

[Course Name & Year]

8. Leave Applications for Religious Festivals or Special Occasions

Festivities mean different things for every individual. There may be regional or folk festivals for which institutions do not generally offer collective leave. In that case, you could ask for permission for absence or festival leave applications to celebrate your roots with your family and friends.

Sample:

Subject: Leave Application for Festival

Dear [Professor/Principal Name]

As [festival name] approaches, I am requesting a leave on [festival date] to participate in the festivities with my family. I hereby assure you that I will not let my leave interfere with my academic performance. Kindly grant me leave on this special occasion.

Thank You.

Yours sincerely,

[Your Name]

[Course Name & Year]

9. Emergency Leave Applications

There are times when unexpected emergencies occur. It could be related to your family, friends, health, academics, work, etc. For times like these, you can use the following sample of leave applications. Simply change your reason and proceed with the rest of the format.

Sample:

Subject: Urgent Leave Request

Dear [Professor/Principal Name]

Due to a family emergency at [place name], I would be unable to attend classes from [start date] to [end date]. I will try my best to stay in touch with the college departments regarding any necessary updates. I request that you approve my leave on urgent grounds.

Thank you for your consideration.

Yours sincerely,

[Your Name]

[Course Name & Year]

10. Leave for Personal Reasons / Commitments

Not everything is shareable, and that is valid. Although authorities might want to know the reason, you can still try with a personal leave application request. If possible, try to add clear hints or clues, which are totally optional.

Sample:

Subject: Leave Application for Personal Commitments/Reasons

Dear [Professor/Principal Name]

I am seeking leave on [date] / from [start date] to [end date] due to some unavoidable personal reasons. I hope you would understand my situation and kindly approve my leave request. Your support would be appreciated.

Thank you!

Yours sincerely,

[Your Name]

[Course Name & Year]

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Logging Out

Taking leave is normal. However, communicating it politely to the authorities is what sets you apart. Whether it’s a day or a week, a well-structured and well-written application leaves a positive impact. You can use the above-mentioned leave application samples as your go-to templates. Simply update the date and provide a brief explanation of the reason, if necessary. Make sure that your application is a blend of clarity, correctness, and conciseness.